Rights & Responsibilities

Student Rights – Students have the right to obtain from the school:

  • the names of its accrediting or licensing organizations (see The Ocean Corporation Catalog);
  • information about the school’s programs; its instructional, laboratory and other physical facilities and its faculty;
  • the cost of attending (see The Ocean Corporation Catalog);
  • the school’s policy and procedures for refunds to students who withdraw or are dropped (see Catalog);
  • the types of financial assistance available, including information on all federal, state, local, private and institutional financial aid programs (click on link);
  • the procedures and deadlines for submitting applications for financial aid (click on link);
  • the criteria used to select financial aid recipients (click on link);
  • the process used to determine “financial need”. This process includes how costs for
  • tuition and fees, room and board, travel, books and supplies and personal and
  • miscellaneous expenses are considered in the cost of education. It also includes how
  • resources (such as parental contribution, other financial aid, assets, etc.) are considered in calculating student need;
  • amount of student financial need, as determined by the institution, that has been met (Student Award Letter);
  • the type and amount of assistance in the student’s financial aid package (Student Award Letter);
  • the portion of the financial aid award that consists of loans that must be re-paid, and what portion is grant aid that does not need to be repaid; (Student Award Letter);
  • interest rate on any loan, the total amount for repayment, the length of time for repayment, the date to start repayment and cancellation or deferment provisions that apply (Information about Stafford Loans):;
  • how to obtain a reconsideration of an aid package, if they believe that a mistake has been made or if enrollment or if the student’s financial circumstances have changed (click on link);
  • the policy/process used by the College to determine whether students are making satisfactory academic progress and what happens if students are not ( click on link or see The Ocean Corporation Catalog);
  • Non-discrimination policy and any special facilities and services available to persons with disabilities;

The information for most of the bullet points above can be obtained by clicking on the included hyperlink. For those bullets that do not contain a hyperlink, most information can be obtained in the Ocean Corporation Catalog, or by contacting the Financial Aid Office at 1(800) 321-0298.

Student Responsibilities – It is the responsibility of students to:

  • review and consider all information about the school’s program before enrolling;
    carefully read the Catalog and the website to fully understand the school’s policies, procedures, and outcomes;
  • pay special attention to the Free Application for Federal Student Aid (FAFSA), complete it accurately and submit it on time at the correct website. Errors can delay or prevent students from receiving aid;
  • meet all deadlines for applying or reapplying for aid;
  • provide any and all additional documentation, verification, corrections and/or new information requested by the Financial Aid Office, including tax returns and other personal and financial documents;
  • read, understand and keep copies of all forms which they are asked to sign;
    comply with the provisions of any promissory note and all other agreements that they must sign;
  • promptly notify the school of any change in name, address, phone number, or attendance status;
  • understand the College’s Satisfactory Academic Progress Policy;
    understand the College’s refund policy and the Financial Aid Office’s Return to Title IV Refund policy;
  • attend and participate in an “Entrance Counseling” before borrowing federal student loans; and attend and participate in an “Exit Counseling” prior to graduation or upon withdrawal from the school, if you have borrowed federal loans.
  • honor all copyrights and refrain from unauthorized duplication of copyrighted material.


FAFSA Eligibility

To be eligible to receive federal student aid, you must:

  • Be a citizen or eligible noncitizen of the United States.
  • Have a valid Social Security Number. (Students from the Republic of the Marshall Islands, Federated States of Micronesia, and the Republic of Palau are exempt from this requirement.)
  • Have a high school diploma or a General Education Development (GED) certificate, or have completed homeschooling. If you don’t, you may still be eligible for federal student aid if you were enrolled in college or career school prior to July 1, 2012. Go to http://studentaid.ed.gov/eligibility/basic-criteria for additional information.
  • Be enrolled in an eligible program as a regular student seeking a degree or certificate.
  • Maintain satisfactory academic progress.
  • Not owe a refund on a federal student grant or be in default on a federal student loan.
  • Register (or already be registered) with the Selective Service System, if you are a male and not currently on active duty in the U.S. Armed Forces. (Students from the Federated States of Micronesia, the Republic of the Marshall Islands and the Republic of Palau are exempt from registering; see www.sss.gov for more information.)
  • Not have a conviction for the possession or sale of illegal drugs for an offense that occurred while you were receiving federal student aid (such as grants, work-study, or loans). If you have such a conviction, you must complete the Student Aid Eligibility Worksheet to determine if you are eligible for aid or partially eligible for aid.

Many types of federal student aid, such as the Federal Pell Grant or subsidized loans where the government pays the interest while you are in college, also require you to have financial need. Additionally, once you have a bachelor’s degree or a first professional degree, you are generally not eligible for Pell or Federal Supplemental Educational Opportunity Grants (FSEOG).

Other requirements may apply. Contact the Financial Aid Office for more information.

Students seeking more detailed information about financial aid, including all of the above programs, should contact the Ocean Corporation Financial Aid Office at 1-800-321-0298.

Cost and price calculator

The Federal Cost of Attendance:
Your federal financial aid eligibility is determined based upon a number of different factors, including the cost of attendance (also known as “COA” or “student budget”) for your program of study. The COA includes both direct costs (like tuition, books and supplies) and indirect costs (like housing, food and transportation costs). The federal COA is used primarily as a tool for computing eligibility for federal student aid. Your actual costs may vary depending on multiple factors (particularly the indirect costs).

The costs used in the federal COA are for one academic year or the length of the entire program — whichever is less. For most students, the program equals exactly one academic year, so these time periods are identical.


Direct Costs:
Your direct costs include tuition, books and supplies. These are billed to you by the school (minus any payments you have made, estimated financial aid or approved education loans).


Indirect Costs:
Most of a student’s indirect costs are living expenses. Students would likely have these expenses whether or not they were attending school. The school will NOT bill students for these costs; they are simply estimates to help students plan for living costs and other out-of-pocket expenses while attending school.


Cost of Attendance Budgets :
The standardized COA budgets at the Ocean Corp are calculated annually and can be obtained by contacting the Financial Aid Office. While most students will fall into one of the standardized budgets, your individual budget may be customized to meet your specific enrollment circumstances. Your individual COA budget will be provided to you in your award letter after completion of your financial aid application.

If you have any questions about program costs, direct costs, indirect costs or how your financial aid is calculated, please visit the Financial Aid Office. We’ll be happy to help you!


The Federal Net Price Calculator:
The Ocean Corp provides an electronic Net Price Calculator to allow students and families to create an estimate of costs and financial aid. Please click on the link to access the estimator program. Please remember that this is ONLY A ROUGH ESTIMATE. For more accurate information about program costs and available financial aid, please visit the Financial Aid Office.

Tuition and Fees Refund Policy

Students who withdraw from enrollment at the Ocean Corporation or have their enrollment terminated for administrative, disciplinary, attendance or other reasons may be entitled to a refund of tuition and other costs paid to the school, as follows:


1. A student who discontinues for any reason within the first 72 hours of the program will be entitled to a refund of all tuition and fees paid less $100.00.


2. A student who discontinues after the first 72 hours of the program will be charged the $100 registration fee and may be entitled to a refund of the remaining tuition and fees. The minimum refund of the remaining tuition and fees will be calculated based on clock hours using the Texas State refund policy, as follows:


Program 01 – Ultimate Diver Training and Program 03 – Nondestructive Testing/Inspection Training:

(a) Instruction time completed – 1 through 25 clock hours (day 01 through day 05) = 90% refund
(b) Instruction time completed – 26 through 75 clock hours (day 06 through day 15) = 80% refund
(c) Instruction time completed – 76 through 190 clock hours (day 16 through day 38) = 75% refund
(d) Instruction time completed – 191 through 375 clock hours (day 39 through day 75) = 50% refund
(e) Instruction time completed – 376 through 565 clock hours (day 76 through day 113) = 10% refund
(f ) Instruction time completed – 566 through 750 clock hours (day 114 to graduation) = 0% refund
(Student is obligated for full tuition)


Refund computations will be based on scheduled clock hours in each day of instruction through the effective date of termination. A “day of instruction” is defined as a scheduled class day excluding holidays, weekends, or any other day when classes are not in session.


3. The effective date of the termination for refund purposes will be the earliest of the following:

(a) The date administrative action is taken by the school to terminate the student’s enrollment (dismissal).
(b) The date of receipt of written notice of withdrawal from the student (see “Withdrawal Policy, page 29”).
(c) The date the student is dismissed under the school’s attendance policy.


4. The student will not be required to purchase instructional tools and supplies until such time as these materials are required. However, there is no refund on these “issued items” as these become the personal property of the recipient student.


5. A full refund of all tuition and fees is due and refundable in each of the following cases:

(a) An applicant for admission is not accepted by the school.
(b) If the program of instruction is discontinued by the school, preventing the student from completing the training.
(c) If the student’s enrollment was procured as a result of any misrepresentation in advertising, promotional
materials of the school, or representations by the owner or representatives of the school.


6. Refunds will be totally consummated within 21 days after the effective date of termination.


7. In all cases, the refund will meet or exceed the requirements of the Texas Education Code 132.061.


A “Day” is defined as a class day excluding holidays and weekends.


Refund Policy for Students Called to Active Military Service:

A student of The Ocean Corporation who withdraws from training as a result of the student being called to active duty in a military service of the United States or the Texas National Guard may elect one of the following options for each program in which the student is enrolled:

1. If tuition and fees are collected in advance of the withdrawal, a pro rata refund of any tuition, fees, or other charges paid by the student for the program and a cancellation of any unpaid tuition, fees, or other charges owed by the student for the portion of the program the student does not complete following withdrawal;

2. A grade of incomplete with the designation “withdrawn-military” for the courses in the program, other than courses for which the student has previously received a grade on the student’s transcript, and the right to re-enroll in the program, or a substantially equivalent program if that program is no longer available, not later than the first anniversary of the date the student is discharged from active military duty without payment of additional tuition, fees, or other charges for the program other than any previously unpaid balance of the original tuition, fees, and charges for books for the program; or

3. The assignment of an appropriate final grade or credit for the courses in the program, but only if the instructor or instructors of the program determine that the student has:

(a) satisfactorily completed at least 90 percent of the required coursework for the program; and
(b) demonstrated sufficient mastery of the program material to receive credit for completing the program.


Return of Title IV Funds

Recipients of Federal Title IV financial aid who withdraw from enrollment at The Ocean Corporation, or have their enrollment terminated for administrative, disciplinary, attendance, or other reasons will have their financial aid eligibility re-calculated under a formula prescribed by the U.S. Department of Education. In general, a student will keep only the pro-rated portion of student aid “earned” through attendance in the first sixty percent of the enrollment period. Upon completion of the first sixty percent of the enrollment period, all of a student’s financial aid is considered “earned” and no return of funds is necessary. The school will calculate the amount of aid earned/retained using the following method:


Step One

Determine the percentage of the payment period (or period of enrollment) the student attended before withdrawing.


Step Two

Determine the amount of Title IV aid earned by multiplying the total Title IV aid (other than FWS) for which the student qualified by the percentage of time enrolled.


Step Three

Compare the amount earned to the amount disbursed. If less aid was disbursed than was earned, the student may receive a late disbursement for the difference. If more aid was disbursed than was earned, determine the amount of Title IV aid that must be returned (i.e., that was unearned) by subtracting the earned amount from the amount actually disbursed.


Step Four

Allocate the responsibility for returning unearned aid between the school and the student according to the portion of disbursed aid that could have been used to cover institutional charges and the portion that could have been disbursed directly to the student once institutional charges were covered (as defined by federal regulation).


Step Five

Distribute the unearned aid back to the Title IV programs.

More detailed information on the Return of Title IV Funds may be obtained from the Financial Aid Office.

Financial Skills Training

You came to the Ocean Corporation because you knew you needed TRAINING to be successful in your career. Of course, that training is specific to your program, but what about training for handling your money? Have you ever been “trained” in how to handle your personal finances, make a personal budget or manage your credit score? Do you have the RIGHT TOOLS for the job of building your financial future?


The tools and links on this page are provided to give you the personal financial training you need to be as prepared and successful in your personal business as you will be when working in your career.


Recommended Site

Our most highly-recommended personal financial training site is CashCourse. This free site offers tools and strategies to help you learn to get the most out of your money. We strongly encourage you to visit them at:


  • CashCourse – A real-life guide to taking charge of your money and helping you get and stay on the right financial path.

Other Financial Training Sites

Of course, there are numerous other sites that provide similar services and personal financial training. The list below offers some different options for you. A particular site may be more appealing to you or more appropriate to your current financial/family situation. We recommend you spend some time reviewing some alternate sites and see which one fits you the best.


  • Smart About Money – A broad-based site for adults in all phases of life – from training through retirement.
  • 360 Degrees of Financial Literacy – A comprehensive site with specific sections for college students, working adults, veterans and more.
  • Jump $tart Coalition for Financial Literacy – This site is designed for students, from pre-K through college. It also has useful information for parents of young children.
  • My Money – Financial Education –  A federal site combining information from 21 different federal agencies and departments.
  • 40 Money Management Tips for Students – A site dedicated to college students, and particularly those students who are under 24 years of age.

Targeted Sites

The links below provide information on certain specific topics in managing your personal finances:

  • Identity Theft – The Federal Trade Commission (FTC) site with information about preventing identity theft and recovering after the fact.
  • Guide to Credit Cards – A Federal Reserve System site about credit cards, from interest rates and fees to repayment options (also has some Spanish content).
  • America Saves – A not-for-profit site dedicated to helping people save money, reduce debt and gain wealth.
  • Feed the Pig – Another site dedicated to strategies for saving money.


Your Credit Reports

Do you know what your credit report looks like? Did you know you can get a truly free credit report? (Avoid websites that charge you a one-time or monthly fee for access to your own credit report!)


  • CreditKarma
  • Free Annual Credit Report

You actually have three credit reports… one from each of three reporting agencies… If you are having credit problems, you may need to view all three credit reports to find and fix any errors or omissions.


  • Equifax Credit Agency
  • Experian Credit Agency
  • TransUnion Credit Agency


If you have any questions about personal financial management, please visit the Financial Aid Office. We’ll be happy to help you!